EPW Wedding Questionaire

WEDDING PLANNER & SALES QUESTIONAIRE

Original Phone Call Date & Time:                                                                                                                                       

Meeting #1Date & Time:                                                                                                                                                     

Meeting #2 Date & Time:                                                                                                                                                    

Meeting #3 Date & Time:                                                                                                                                                    

Meeting #4 Date & Time:                                                                                                                                                    

Referred By:                                                                                                                                                                          

                                                                                                                                                                                               

CLIENT INFORMATION

Brides Name:

Home Phone Number:                                                                                                                                                        

Home Fax:                                                                                                                                                                             

Home Address:                                                                                                                                                                    

Home E-mail Address:                                                                                                                                                         

Work Address:                                                                                                                                                                      

Work Phone:                                                                                                                                                                         

Work Fax:                                                                                                                                                                              

Cell Phone:                                                                                                                                                                           

Work E-Mail Address:                                                                                                                                                           

Groom’s Name:

Home Phone:                                                                                                                                                                       

Home Fax:                                                                                                                                                                             

Home Address:                                                                                                                                                                    

Home E-Mail Address:                                                                                                                                                         

Work Phone:                                                                                                                                                                         

Work Fax:                                                                                                                                                                              

Cell Phone:                                                                                                                                                                           

Work E-Mail Address:                                                                                                                                                           

Work Address:                                                                                                                                                                      

Other

Billing/Separate Mailing Name:                                                                                                                                         

Address:                                                                                                                                                                                

Phone Number:                                                                                                                                                                   

                                                                                                                                                                                               

EVENT INFORMATION

Organization Name:                                                                                                                                                           

Date Of Event:                                                                                                                                                                     

Event Name:                                                                                                                                                                        

Type Of Event:                                                                                                                                                                     

Religion:                                                                                                                                                                                

Event Theme/Colors:                                                                                                                                                           

Weekday Or Weekend Event? (Circle One)

Set-Up Start Time:                                                                                                                                                                

Time For Guests Arriving:                                                                                                                                                     

Ceremony Seating:                                                                                                                                                             

Reception Start Time:                                                                                                                                                          

Cocktail Hour:                                                                                                                                                                      

Entertainment Start time:                                                                                                                                                    

Entertainment End Time:                                                                                                                                                     

Event End Time:                                                                                                                                                                   

Take Down Time:                                                                                                                                                                 

ABOUT THE CEREMONY LOCATION

(Are We Providing Services For The Ceremony?    YES / NO)

CHOOSE MUSIC FORMAT:

Harp

Organ

String

Other                                                                                                                                                                                 

# Of Guests:                                                                                                                                                                                                                         

Main Age Group:                                                                                                                                                                

# Of Children (Under 12):                                                                                                                                                    

# Of Adults:                                                                                                                                                                          

Establishment/Location Name:                                                                                                                                         

Establishment/Location Address:                                                                                                                                      

Establishment Contact:                                                                                                                                                      

Establishment Phone Number:                                                                                                                                           

Primary Room Name:                                                                                                                                                          

Description Of Flooring (Wood, Grass, ect…):                                                                                                                  

Indoors or Outdoors (Circle One)

Will we be providing music in other room(s) at any time? (Such as for cocktail hour?)                                              

If so, What, Where, And When?                                                                                                                                         

Other Rooms Or Locations:                                                                                                                                                 

Equipment Accessibility Description:                                                                                                                                

Vehicle Accessibility:                                                                                                                                                           

(We now require an easy access parking area at least 30 feet x 70 feet.)

Directions Where We Will Park:                                                                                                                                           

(Add directions to back or draw below)

ABOUT THE RECEPTION LOCATION

(Are We Providing Services For The Reception?    YES / NO)

# Of Guests:                                                                                                                                                                         

Main Age Group:                                                                                                                                                                

# Of Children (Under 12):                                                                                                                                                    

# Of Adults:                                                                                                                                                                          

Establishment/Location Name:                                                                                                                                         

Establishment/Location Address:                                                                                                                                      

Establishment Contact:                                                                                                                                                      

Establishment Contact Phone #:                                                                                                                                       

Primary Room Name:                                                                                                                                                          

Type Of Flooring:                                                                                                                                                                                                  

Will we be providing music in other room(s) at any time? (Such as for cocktail hour?)                                              

If so, What, Where, And When?                                                                                                                                         

Indoors or Outdoors:                                                                                                                                                           

Other Rooms Or Locations:                                                                                                                                                 

Style Of Dinner Presentation: (Served or Buffett)                                                                                                              

Number of Courses to be served:                                                                                                                                      

Equipment Accessibility To Setup Area:                                                                                                                            

Vehicle Accessibility To Load In Point:                                                                                                                               

(We now require an easy access parking area at least 30 feet x 70 feet.)

Directions Where We Will Park:

(Add directions to back or draw below)

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Directions To Reception:

(Add directions to back or draw below)

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ORDER OF EVENTS

(Please Number Each Event In Order Start To Finish)

________Wedding Ceremony:

________Cocktail Hour: (If DJ providing music for that too)

________Reception Start:

________Grand Entrance:

________First Dance:

________Wedding Party Dance: (would you like to combine with first dance?)

________Toast:

________Grace/ Blessing:

________Salad:

________Main Course:

________Father/Daughter Dance: (would you like to combine with mother/son dance?)

________Mother/ Son Dance: (would you like to combine with father/daughter dance?)

________Cake Cutting:

________Dessert:

________Money Dance

________Bouquet/Garter:

________Open Dancing:

________Last Dance:

________Other:_____________________________________________________________________________________________

____________________________________________________________________________________________________________

________Other______________________________________________________________________________________________

____________________________________________________________________________________________________________

________Other______________________________________________________________________________________________

____________________________________________________________________________________________________________

NOTE: The printed order of events is only a suggestion. Every reception is different. Any event may be added, removed, or rearranged as long as it is clearly indicated in the above table. Your final time line will have the correct order of events.

*REMEMBER TO REVIEW THE FINAL SCHEDULE WITH YOUR CATERER WELL IN ADVANCE*

ENTERTAINMENT INFORMATION:

Have you seen us perform before?:                                                                                                                                  

Have you had this type of event before?:                                                                                                                       

If yes, what was the entertainment last time and why are you looking for different entertainment?                                                                                                                                                                                                                                                                                                                                                                                                                       

What type of entertainment are you looking for & what do you envision for your event?                                                                                                                                                                                                                                                                                                                                                                                                                                         

We have over 25,000 songs available. If you request songs in advance that are not in our collection, we will try to obtain them for your party.

What kind of music are you looking for?                                                                                                                                                                                                                                                                                                                           

Would you like us to take requests?                                                                                                                                  

Will there be any dead air time in which we shouldn’t play?                                                                                                                                                                                                                                                                                        

Slacks & a dress shirt are the normal outfit for MCs, DJs, and Party Motivators (Full tuxedo for men, vest in place of jacket/cummerbund for women are available). Party Dancers (if any) will dress in appropriate, tasteful costumes. If you wish more formal attire, detail preference here:                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      

CONTACT INFORMATION FOR OTHER PARTY PROFESSIONALS

PLEASE GIVE BUSINESS NAME, CONTACT NAME, PHONE, AND FAX FOR EACH OF THE

FOLLOWING. PLEASE GIVE PHONETIC PRONUNCIATION OF DIFFICULT NAMES.

Party Planner:                                                                                                                                                                      

Caterer:                                                                                                                                                                                

Photographer:                                                                                                                                                                     

Videographer:                                                                                                                                                                     

Tent Rental:                                                                                                                                                                          

Live Band:                                                                                                                                                                             

Other Entertainment:                                                                                                                                                          

Live Ceremony Music:                                                                                                                                                         

Other Vendor/Rentals:                                                                                                                                                        

Other Vendor/Rentals:                                                                                                                                                                                        

Lighting/Power Contractor:                                                                                                                                               

(Is It Ok To Acknowledge The Above People During The Reception?)                                                                         

DETAILED INFORAMTION FOR SPECIFIC EVENTS

MUSIC FOR CEREMONY (If DJ Proving Music)

WEDDING PARTY ENTRANCE

Music:                                                                                                                                                                                    

BRIDE’S ENTRANCE

Music:                                                                                                                                                                                    

KISS (Music Optional)

Music:                                                                                                                                                                                    

EXIT AS HUSBAND AND WIFE

Music:                                                                                                                                                                                    

COCKTAIL HOUR

CHOOSE MUSIC FORMAT:

Classical (Tony Bennett, Frank Sinatra, Harry Connick)

Traditional (Kenny G, Enya, Rod Stewart)

Contemporary (Ex. Maroon 5, John Mayer, Dave Matthews)

Other                                                                                                                                                                                 

Is cocktail hour in the same room as the reception?                                                                                                      

If not, what room is it in?                                                                                                                                                     

Music For Cocktail Hour:

 (Suggested genres are soft jazz, soft show tunes, or slow rock).                                                                                                                                                                                                                                                                                    

                                                                                                                                                                                               

RECEPTION START

 (Guests enter main reception room from cocktail room)

Will there be food already on the tables when the guests enter the main reception?

Music to start with? (Soft music recommended if food on tables, High energy dance music recommended otherwise).

CHOOSE MUSIC FORMAT:

Classical (Tony Bennett, Frank Sinatra, Harry Connick)

Traditional (Kenny G, Enya, Rod Stewart)

Contemporary (Ex. Maroon 5, John Mayer, Dave Matthews)

Other                                                                                                                                                                                 

RECEPTION GRAND ENTRANCE/INTRODUCTIONS

Introductions can be performed by a Bulldog MC (Master of ceremonies), or by someone else. (Requests to change this at the reception will only be honored if given directly by the bride or groom to the MC)

Who will be performing the introductions?

SUGGESTED ORDER OF INTRODUCTIONS

(NOTE: You can opt to have the grandparents rise in their seats and recognize them there).

  1. Bride’s Grandparents
  2. Groom’s Grandparents
  3. Bride’s Parents
  4. Groom’s Parents
  5. Bridesmaids and groomsmen
  6. Maid/Matron of honor (Can be combined with best man
  7. Best Man (Can be combined with Maid/Matron of honor)
  8. Bride and Groom

Wedding Party Enters Reception:  (We recommend upbeat music).

Music:

Bride And Groom Enter Reception:

Music:

Please list those to be introduced during the grand entrance in the order they will be introduced. You can choose different songs for each person or one for the entire group.

Use back or additional sheets if necessary. If you want, interesting tidbits of information about relationships to you can be announced-if so, please write details below each persons name.

NAME(s)                 Phonetic Pronunciation (s)                  How To Introduce                 Song Or Music

1.                                             |                                                              |                                              |                             

2.                                             |                                                              |                                              |                             

3.                                             |                                                              |                                              |                             

4.                                             |                                                              |                                              |                             

5.                                             |                                                              |                                              |                             

6.                                             |                                                              |                                              |                             

7.                                             |                                                              |                                              |                             

8.                                             |                                                              |                                              |                             

9.                                             |                                                              |                                              |                             

10.                                           |                                                              |                                              |                             

11.                                           |                                                              |                                              |                             

12.                                           |                                                              |                                              |                             

13.                                           |                                                              |                                              |                             

14.                                           |                                                              |                                              |                             

15.                                           |                                                              |                                              |                             

16.                                           |                                                              |                                              |                             

17.                                           |                                                              |                                              |                             

18.                                           |                                                              |                                              |                             

19.                                           |                                                              |                                              |                             

20.                                           |                                                              |                                              |                             

21.                                           |                                                              |                                              |                             

22.                                           |                                                              |                                              |                             

23.                                           |                                                              |                                              |                             

24.                                           |                                                              |                                              |                             

FOR BRIDE AND GROOM. Please clearly indicate how to introduce. Some common possibilities (Given Jane Doe Marrying John Buck)

  • Jane and John Buck
  • John and Jane Buck
  • Mr. And Mrs. John Buck

25.                                           |                                                              |                                              |                             

                                                                                                                                                                                               

 

FIRST DANCE

Music For First Dance:                                                                                                                                                          

You can have us invite your guests to join in partway through the above song, or we can invite them up when the next song begins. We can have the wedding party join you first and invite the rest of the guests to join in one verse later, or we can invite all of the guests (including wedding party) to join in at the same time.

When and how do you want us to invite other guests to join in?                                                                                   

First slow song after first dance (optional)                                                                                                                        

Type of music to continue with after first dance:                                                                                                             

If sitting down to cocktails/dinner, soft music is recommended. If there will be some dancing before sitting down high-energy dance music is recommended. But slow dancing or any other type can be used, if desired, you can also list specific songs here:                                                                                                                                                                                                                                                                                                                                

FATHER/DAUGHTER DANCE:

Music For Father Daughter Dance:                                                                                                                                   

MOTHER/SON DANCE

Music For Mother/Son Dance:                                                                                                                                           

TOAST

Name of person (with phonetic pronunciation) who will be introduced to give the toast? (Usually the best man, could also be the best man and Maid/Matron Of Honor together.)                                                                                                                                                                                                                                                                    

Will there be other people offering toasts? If so, Describe:                                                                                             

After the toast, can the MC ask “does anyone else want to say something to the bride or groom or offer a toast?”                                                                                                                                                                                            

After the toast, can the MC ask, “do the bride and groom have anything to say?”                                                  

GRACE/BLESSING

(Or other blessings such as kiddish and motzi)

Name Of Person (With phonetic Pronunciation) to be introduced to lead blessing?                                                                                                                                                                                                                                                 

DINNER

CHOOSE MUSIC FORMAT:

Classical (Tony Bennett, Frank Sinatra, Harry Connick)

Traditional (Kenny G, Enya, Rod Stewart)

Contemporary (Ex. Maroon 5, John Mayer, Dave Matthews)

Other                                                                                                                                                                                 

For the buffet we can do music or bridal trivia with the guests still sitting to win the right to go next for food. Is this ok? (Not applicable to sit down/served meals)                                                                                                                           

While guests are waiting for food, we can encourage other couples to come out on the floor and slow dance. Is this ok with you and the caterer?                                                                                                                                

WEDDING PARTY DANCE

CHOOSE SONG:                                                                                                                                                                   

CAKE CUTTING

CHOOSE SONG:                                                                                                                                                                   

MONEY DANCE

CHOOSE SONG:                                                                                                                                                                   

BOUQUET/GARTER TOSS

The MC can ask (2) of the grooms man to take a knee so that the bride can sit on each leg for garter removal. Would you like us to do this?

BOUQUET SONG:                                                                                                                                                                  

GARTER SONG:                                                                                                                                                                     

LAST DANCE

LAST DANCE SONG:                                                                                                                                                             

ADDITIONAL INFO

What is your total event budget?                                                                                                                                     

What is your total entertainment budget?                                                                                                                       

Are there any questions for us before we talk about price?                                                                                          

Do you know of anyone who could use our services? (We offer a $100 discount for each booked referral).         

Referral Name:                                                                                                                                                                     

Referral Phone Number:                                                                                                                                                     

Final Price Quote:                                                                                                                                                                

Final Quote Includes:                                                                                                                                                          

Is there any room in you budget to get creative and add custom options only found here at EPW?